xpdOffice is not general-purpose business software and it is not right for every organization. It was built inside a government contractor, refined through 25 years of real contract delivery, and designed specifically for organizations where DCAA compliance, CLIN tracking, indirect rate management, and project billing are daily operational requirements.
Each description below is written in the language of the operational problems that drive organizations to xpdOffice. If you recognize your week in one of these descriptions, you are in the right place.
Your week includes DCAA compliance, CLIN ceiling tracking, indirect rate management, and audit preparation that never quite ends. You manage contracts that fund your business but also constrain it — with funding releases, modification cycles, and period of performance deadlines that don't wait for your month-end close.
xpdOffice was built inside a government contractor. This is the category it was designed for first.
Explore the GovCon SolutionYou staff technical talent against contracts and task orders, track utilization across multiple programs simultaneously, and manage a workforce where clearance levels, labor categories, and bill rates are as operationally important as headcount. Your margin lives in the gap between what you bill and what your fully loaded labor costs.
Explore the Professional Services SolutionYour projects are your products. You need to know — in real time — whether each engagement is profitable, whether your utilization is where it needs to be, and whether the pipeline behind your current book of work is strong enough to sustain your overhead.
Explore the Professional Services SolutionYou manage complex multi-phase projects with subcontractors, equipment, and direct labor costs that need to be tracked at the task level to protect your margin. Your project managers need financial visibility at the project level — budget vs. actual, burn rate, EAC.
Explore the GovCon SolutionYou place cleared and uncleared talent on government programs and manage labor compliance across multiple client sites and contract vehicles. LCAT alignment, timesheet integrity, and SCA wage determination compliance are daily operational requirements.
Explore the GovCon SolutionYour services division runs on project-based delivery — implementations, integrations, managed services, training. But your financial systems were built for the product side of the business. You need a system designed for delivery organizations, not retrofitted.
Explore the Professional Services SolutionxpdOffice scales from growing contractors establishing their compliance infrastructure to enterprise organizations replacing legacy ERPs. Here is an honest assessment of where each stage fits.
Government Contractor Software for Small Firms (10-30 Employees) - DCAA Compliance Without the ERP Complexity
You won your first significant prime contracts or you are approaching the size where DCAA compliance is no longer optional. You need to establish your compliance infrastructure without a 12-month ERP implementation.
Best fit: xpdOffice CORE. DCAA-compliant timekeeping, contract/CLIN management, and project tracking — operational in days.
The Sweet Spot (30-150 Employees) - Outgrown QuickBooks, Can't Afford Deltek, Need DCAA Compliance Now
You are managing multiple prime contracts. Your finance team is doing manual reconciliation. You have outgrown your current stack but you are not ready for — and cannot afford — a Deltek implementation.
Best fit: xpdOffice GROWTH. Unified contracts, finance, compliance, HR, and xpdAI forecasting in one system.
Mid-Market GovCon (150-500 Employees) - Replacing Unanet, a Legacy Deltek Build, or a Fragmented ERP Stack
You are likely running Unanet, a QuickBooks-plus-add-ons stack, or an early Deltek implementation that has been heavily customized. You need AI-native forecasting, a unified data model, and a system that grows with your portfolio.
Best fit: xpdOffice GROWTH or ENTERPRISE depending on contract complexity. Implementation completes in under 30 days.
Large Contractors (500+ Employees) - The Honest Answer on Whether xpdOffice Fits at This Scale
At this scale, xpdOffice is a fit if you run a fragmented legacy stack or a manual operation costing you millions in audit risk. However, if you have a deeply embedded Deltek Costpoint implementation with a dedicated IT team, the switching cost may outweigh the gain.
Best fit: xpdOffice ENTERPRISE — or an honest conversation about whether switching makes sense at your scale.
Every Command Center in xpdOffice is designed for a specific role with a specific operational reality. Find yours.
You should be able to assess the health of your entire business — margin, backlog, utilization, cash, compliance — in five minutes each morning.
Executive Command CenterYou should know whether your indirect rates are drifting before it affects your billings, not after your year-end actuals force it.
Finance Command CenterYou should get an alert when a CLIN ceiling hits 80% burn — not discover the overrun when you pull the monthly report.
Contracts Command CenterYou should be able to see your project's EAC, LCAT compliance status, and subcontractor burn in one view.
Projects Command CenterYou should know which cleared employees have reinvestigation dates coming up and which bench employees can be deployed.
HR Command CenterYou should be able to see your weighted pipeline, B&P spend vs. win rate, and recompete risk in one dashboard.
BD Command CenterWe would rather tell you now than after a sales process that was never going to produce the right outcome.
A quick fit check for government contractors evaluating whether xpdOffice matches their stage and complexity.
xpdOffice is designed for small to mid-sized government contractors, typically firms with 10 to 500 employees managing DoD, civilian agency, or GSA schedule contracts. It is most commonly selected by firms that have outgrown QuickBooks and need DCAA-compliant accounting and contract management, but cannot justify the cost and complexity of a Deltek Costpoint implementation.
Any government contractor performing work on cost-reimbursable contracts, regardless of size, must maintain a DCAA-compliant accounting system. Firms pursuing cost-type contracts, T&M contracts, or any award requiring a SF 1408 accounting system survey need compliant software from day one.
Not a demo. A working session. Bring your specific operational challenges — your current stack, your contract portfolio, the numbers you cannot see clearly today.
Direct Operational Support
