xpdExpense is a powerful yet easy-to-use Web-based tool from xpdOffice. It brings a structured simplicity and a disciplined management framework to your expense reporting. With xpdExpense, managers can digitally review, accept or reject expense reports completed by their employees and accounting departments execute and track payments all within a single, secure system. And, it integrates with project management software and timesheet software for a complete analysis of employee and project costs.
Abridge and accelerate expense reporting.
Tracking costs, storing receipts and adding line by line expense items can be arduous, especially while on the road. Employees struggle to produce them in a timely fashion, and supervisors find it a challenge to review and approve them promptly. Our web-based software purges the hassle and tedium from your expense reporting by providing a simple, menu-based system that lets employees click their way through from “Start New” to “Sign Digitally”. Supervisors and accounting departments review reports on screen, instead of leafing through unevenly stapled reports and torn receipts. Closing the books every month never looked so easy.
Gain control over expense activity
Track detailed employee-incurred business expenses by individual, by team, by department all the way up to the enterprise level. Sort costs by project or by contract. Tailor the tracking software to your administrative needs by using the easily customizable reporting and data entry fields.
Add security in reporting, approval.
Paper expense reports can be subject to loss, tampering, misuse or even fraud. With xpdExpense, your expense recording and authorization systems are protected from these liabilities. A manageable User Access Database determines which employees are authorized to create expense reports. Password-Protected permission levels also restrict viewing and approval access only to supervisors and accounting staff.
- Electronically create, submit, approve, reject or edit expense reports
- Synchronize with your current accounting system
- Digitally time & date stamp e-signatures
- Universally access new, existing, or previous expense reports
- Print paper versions only when needed
- Monitor per diem and other business trip expenses in real-time
- Modify reimbursement options per employee
Expense Management Software Solution
Managing staff business expenses diligently and efficiently is a key component to the financial health of an organization. Yet often, expense report filing and approval becomes a cumbersome chore for everyone involved. Obtaining a comprehensive process for tracking and managing expense reporting becomes more and more elusive.