All organizations need to wisely and promptly acquire the materials and services needed to operate efficiently and meet business objectives. But too often, cumbersome purchasing management processes get in the way. This is especially true when purchasing is based on manual, paper-based processes that are slow, error-prone and difficult to manage centrally. Inefficient purchasing systems also are expensive; industry data shows that it costs $100-$150 just to process a PO.
xpdPurchase purchasing software is the answer to these purchasing problems. Part of the xpdOffice business automation suite of solutions from xpdIentinc, xpdPurchase migrates purchasing activity to a secure and easy-to-use Web-based system that saves time and money for everyone.
Automate generation of requisition requests, PO’s.
Filling out requisition requests and purchase orders used to mean leafing through notebooks or folders and entering data by hand on paper forms. With our purchasing software, you simply follow on-screen prompts to quickly fill out forms. And, for recurring purchases or purchases from vendors already in the system, vendor names and purchase items can be selected quickly from drop-down menus.
Speed up purchasing approvals.
In today’s fast-moving business world, the last thing you need is to be held up by a lost or slow-moving requisition request or purchase order. xpdPurchase lets authorized staff quickly move requisition requests and PO’s through your administrative and approval systems securely and electronically.
Centralize purchasing records.
Not only do you want to generate and approve requisitions and Purchase Orders quickly, you also want to access in-process and archived purchasing information. A few clicks let you find purchasing data searching by vendor, by project, by department and by PO number.
Link purchasing with accounting.
Synchronizes with popular accounting packages, so your requisition and purchasing activity automatically feeds into your accounting system with no need for additional data entry.
- Paperless processing
- Accounting system synchronization
- Centralized purchase data
- Universal web access
xpdPurchase offers a powerful array of features:
Paperless purchasing management software
Features a simple, menu-based system that leads you through the creation of requisitions and PO’s on-screen and then forwards them electronically.
Accounting system synchronization
xpdPurchase synchronizes with popular accounting systems, including Quickbooks, Peachtree, Great Plains, and ERP systems. It also syncs with Microsoft Project and exports and imports with applications that accept Microsoft Excel files.
Emailed approvals
You automatically are notified when your requisition has been approved; there is no need to wait around or call to check on the status of a request.
Store purchasing data
Allows you to store vendor names, item identifications and other information in the system. This enables fast creation of requisitions and PO’s and targeted searching for auditing or generating reports.
Cost effectiveness/Fast ROI
User licenses cost just pennies per day per user. You can add or cancel licenses at any time. And by dramatically reducing the cost of producing and processing PO’s, xpdPurchasing software quickly pays for itself.
Universal access
Operates as a stand-alone Web-based service, with no installation, integration, maintenance or on-site hosting required.
Security
To prevent access from unauthorized internal or external sources, xpdPurchase offers user-selected permission levels along with user IDs and passwords for the project team and for clients. Hosted at a remote secure server site. For redundancy, a backup site is mirrored in another facility at another location.
xpdPurchase is part of the xpdOffice suite of business automation solutions from xpdIentinc. xpdIent is a division of Scientific Systems and Software International, a software and technical services firm in operation since 1985. xpdOffice applications work seamlessly with each other and with other popular applications to bring efficiencies to timesheet, human resources and other vital and typically time-consuming business functions.
To find out more about xpdPurchase or xpdOffice or to schedule a demonstration, call 888-777-4638 x264.